How to Mark Attendance for Volunteers?

Attendance marking on giving.sg varies by opportunity type: One-time, Project-based, and Recurring.

One-Time Opportunities

Option A: QR Code

1. Go to the registered volunteers list and click "Print QR code"
2. Select the relevant position and dates, then click "Generate QR"
   • Track volunteer hours is enabled: volunteers scan both check-in and check-out QR codes to record exact duration
   • Track volunteer hours is disabled: volunteers are automatically assigned the full opportunity duration upon scanning
   • Note: this setting cannot be changed once the opportunity is created; pop-ups must be allowed in the browser; only registered, logged-in volunteers can scan
3. Verify the QR code(s) generated successfully before use

Option B: Manual

1. Go to the registered volunteers list
2. Select the volunteer name(s), click "Take attendance"
3. Enter the number of hours volunteered and click "Confirm"
   • If hours exceed the total opportunity hours, a reason for the extra hours must be entered first

Project-Based Opportunities

1. Go to the registered volunteers list, open volunteer details, and select "Input hours manually"
2. Enter the volunteer hours and click "Confirm"
   • Hours are otherwise awarded automatically at the end of the project (max = opportunity total unless a reason for extra hours is provided)

Recurring Opportunities

1. Go to the registered volunteers list, open volunteer details, and click "Check attendance"
2. In the attendance window, select the sessions the volunteer attended, then click "Update" to save
   • Hours are awarded automatically the day after each session
   • Unchecked sessions are marked as absent